The Programme is designed to be coordinated and managed by utilizing the existing Government Systems and Structure (Central and Local) in close cooperation with Development Partners and the Private Sector. The Departments of Policy and Planning of all Agriculture Sector Lead Ministries (ASLMs) will functions as the coordination and focal points for issues of ASDP II. In the President’s Office Regional Administration and Local Governments (PO-RALG), it is the Department of Sector Coordination that will functions as the coordination and focal points for issues of ASDP II. Hence, the programme management and coordination has a crucial role to ensure successful implementation by Multi-stakeholders under the Sector Wide Approach (SWAp) in order to achieve the programme objectives.
The Sector Wide Approach (SWAp) implemented during the ASDP-I is still considered in ASDP II to be a strong case of effectiveness, changed mind set, impact and sustainability when sufficient leadership, commitment and well-resourced implementing partners can be well anchored, in a sector wide coordination under the Prime Ministers’ Office. Hence, among others the Prime Minister’s Office will pursue the following general oversight roles:
- Provide financial support to facilitating the coordination and management structures
- Ensuring Decision making organs meet on regular basis as per established Meeting schedule. This will ensure regular monitoring of the progress (physical and financial) of the programme implementation, identify potential risks and deviations that might make necessary corrective interventions, controls the quality of the work done and the deliverables as well as outputs produced
- Ensuring appropriate flow of information among the programme implementing partners within and among the coordination and management structures of the involved stakeholders.
- Ensuring that invitation to members of the national decision making organs anddraft agenda reach them at least 14 days before the meeting date.
- Ensure that Development Partners, Non-State Actors, and the Private Sector are well profiled/mapped and coordinated to smoothen participatory programme implementation modalities and involve them in the implementation of the programme as anticipated.
The Programme is being implemented at National and Local level. At each level, the coordination and management structures have been established to facilitate smooth and successful implementation of the programme. Given the importance of the sector economically, politically and socially, and the fact that ASDP II is a Government programme implemented by the Government itself, Development Partners and Private Sector, the Government is envisaged to be on the driving seat at all levels, while facilitating and promoting efficient and effective involvement and participation of the Private Sector.
Programme Coordination Team
The Programme is designed to have a National Coordination Unit (NCU) led by the National Programme Coordinator (NPC). The National Programme Coordinator will be appointed under the Prime Minister Office (PMO) from the labour market or ASLMs/Government institutions. The National Coordination Team apart from the NPC will also have two officers (drawn from ASLMs) who will be a fulltime job, reporting to Permanent Secretary of Prime Minister’s Office for programme coordination. These are Monitoring & Evaluation specialist and Resource Mobilization Officer. National Coordination Team (NACOTE) will also have other members from the ASLMs who will be responsible to their respective Permanent Secretaries for coordination.
Programme Decision Making Organs
In ASDP II a number of Decision Making Organs have been established to serve the purpose at different levels of implementation. According to the level of programme implementation, Members of the Decision Making Organs have been drawn from the Ministry of Agriculture; Ministry of Livestock and Fisheries; Ministry of Water; Ministry of Land, Housing and Human Settlements Development; Ministry of Industries and Trade; President’s Office Regional Administration and Local Governments (Head Quarters, Regional Secretariat and Local Government Authorities). Other collaborating Ministries that will contribute some members includes; Ministry of Finance and Planning and the Prime Minister’s Office which has been assigned with the general oversight roles on the Programme. Equally important in the implementation of the programme are the Development Partners and Private Sector who will also participate in the decision making organs.
The hierarchy of coordination and programme decision making organs and functions under ASDP II at central level include the National Agricultural Sector Stakeholders Meeting (NASSM); ASLMs’ Ministers Meeting; ASLMs’ Permanent Secretaries Meeting; the Agricultural Sector Steering Committee (ASC); Agricultural Sector Consultative Group Meeting (ASCG); Technical Committee of Directors (TCD); Thematic Working Groups (TWGs); and the ASDP II National Coordination and Management Unit (NCU).
- The National Agricultural Sector Stakeholders Meeting (NASSM): This will be held once a year following the annual JSR/PER performed by Government, Development Partners, Non-State Actors, and the Private Sector to monitor the Sector progress. Among others, NASSM will discuss and make decisions on the reports presented and adopted by the Committee of Ministers of ASLMs and/or Agricultural Steering Committee. The Meeting will be chaired by the PrimeMinister of the United Republic of Tanzania.
- ASLMs’ Ministers Meeting: The fact that Ministers are the ones responsible for the performances of their Ministries, the Programme coordination mechanism has been designed for Ministers of ASLMs to deliberate on Programme issues related to their sectors before submitted to the next higher level Meeting Chaired by the Prime Minister. Necessary guidance and decisions pertaining to the Programme will be made in the capacity of ASLMs’ Ministers as preferred by the Meeting of the Permanent Secretaries of ASLMs. The meetings are scheduled on quarterly basis preferably when need for the meeting arises. The meeting will be chaired by the Minister of State for the Prime Minister’s Office.
- ASLMs’ Permanent Secretaries Meeting: A collective decision making will be made by the ASLMs Permanent Secretaries on the performance of sectors involved in line with the Programme implementation schedule. This level of coordination mechanism is crucial to deliberate on Programme issues related to their sectors before being submitted to the Meeting of ASLMsMinisters. Necessary guidance and decisions to the Programme implementation will be made in the capacity of ASLMs’ Permanent Secretaries particularly those issues which are operational in nature and does not need the consent of Ministers. The meetings are scheduled at least on quarterly basis, chaired by the Permanent Secretary of the Prime Minister’s Office Policy, Coordination and Investment.
- The Agricultural Sector Steering Committee (ASC): The ASC will be chaired by the Permanent Secretary- Prime Minister’s Office-coordination. It will be the key oversight and approval organ of ASDP-II planning, implementation and coordination. Specifically, it will aim to approve the annual work plan, budget, oversee the physical and financial progress, follow-up the audit results and discuss on key issues in regard to sector performance and coordination to guide the Technical Committee of Directors (TCD), NCU and TWGs. Oversee monitoring and evaluation of ASDP II. Meetings are scheduled on quarterly basis, and it will consist member from the Government (Permanent Secretaries of the ASLMs), DPs, and Private Sectors.
- Agricultural Sector Consultative Group Meeting (ASCG): The ASCG will provide a consultative and advisory forum for dialogue between the government (ASLMs), all interested development partners (as defined in the JAST), private sector and Non-State Actors (NGOs, CSO and PSO) in the agriculture sector. The ASCG meeting will be chaired by Permanent Secretary-Prime Minister’s Office coordination and will coordinate dialogue at two levels on semi-annual basis: regular dialogue on sector policies and regulations; annual plans, budgets, and the annual agriculture sector/public expenditure review (ASR/PER) reports. ASGC is not a direct decision making organ nor part of the ASDP II hierarchy, but an important stakeholder consultative meeting as an advisory group on sector issues that need decisions to be made. It will inform policy and review budgetary issues, facilitating sector dialogue on JAST and GBS.
- Technical Committee of Directors (TCD). The TCD will provide technical advice to the Agricultural Steering Committee and the ASLMs Permanent Secretaries Meeting on technical issues in connection with the programme components, subcomponents, investment areas and development projects. It will be supported by NCU and the TWGs of respective Lead Components. TCD chaired by the Director of Government Coordination of the Prime Minister’s Office, will meet on quarterly basis
- Thematic Working Groups (TWGs). Membership of TWGs will be drawn from experts within the relevant fields based on the Programme Components/ sub-Components (i.e departments/institutions) in each ASLM and should invite participation of development partner’s subject specialists. The TWGs will guide the programme on technical and/or managerial matters and advise the TCD and follow the progress of recommended actions as indicated in annual work plans. Each TWG chaired by the selected Chair Person will meet at least on quarterlybasis prior to TCD meetings.
- ASDP II National Coordination Unit (NCU): This will be headed by the National Programme Coordinator (NPC). The Unit will serve as a Secretariat to all national coordination organs. It will provide a broad based coordination, management and facilitation support including planning, programming, analysing, budgeting, monitoring /tracking the programme performance on day to day basis, documenting progress and consolidate delibarations of the coordination/management organs at all levels.